Call for Abstracts


Authors of accepted presentations for basic day, masterclasses and/or wet labs will then be expected to submit a full paper by December 31, 2023. Authors of accepted abstracts for oral presentations, posters and poster pitches can maintain the submitted abstract or can submit a full paper (including references and acknowledgements) by December 31, 2023. These documents will be reviewed by members of the scientific committee, revised by the authors if needed and finally published in the ICARE 2024 Proceedings.

Instructions for authors: Stage 2: Submission full papers

  • Abstracts must be written in English not exceeding 1250 characters, and must be submitted as a Word file (.doc or .docx ) via the online submission form. The word count does not include the title, authors and affiliations.
  • Full Papers
    Oral and poster presentation: max. 2 pages, including tables, figures and max. 10 references.
    Presentation at Basic Day or as Master Class: max. 4 pages, incl. tables, figures and max. 10 references.
  • Use font Arial 10 characters per inch (font size 10)
  • Use single spacing and type the text unjustified without hyphenating words at line breaks. Use hard returns only to end headings and paragraphs, not to rearrange lines.
  • Type the title in sentence case in bold with no full stop at the end
  • Type family name first followed by the initials of the authors (Rubens P.P., Van Eyck J., etc.)
  • Underline the presenting author
  • Type affiliation underneath the authors: Dept., institution, city, country (do not mention street addresses, PO boxes or zip codes). When there are multiple affiliations number them as follows and use the semi-colon between the multiple affiliations:

            1Dept. A, Hospital A, City, Country; 2Dept. B, Hospital B, City, Country; 3Dept. C, Hospital C, City, Country

Structured abstracts:

  • Use these headings: Introduction or Objectives/ Materials and Methods or Patients and Methods or Methods / Results / Discussion or Conclusion. Paragraph headings should be typed in bold followed by a colon and by regular text. Do not use the heading ‘Abstract’. Abstracts without headings should be in one paragraph.
  • Do not put blank lines in between the paragraph headings. If you add a paragraph ‘Acknowledgements’ and/or ‘References’, put a blank line before these paragraph headings.
  • For special characters, use ASCII codes, such as Alt0177 for ±, Alt0181 for µ, Alt0163 for £, Alt0180 for´, Alt224 for α, Alt225 for ß, etc. Take care not to use I (cap i) or l (ell) for 1 (one), O (capital o) for 0 (zero) or ß (German esszett) for ß (beta). The complete Alt Code List is available here.
  • The use of references is strongly discouraged and must be limited to max 5. F.e. 1 for journal articles, 1 for book chapters, 1 for books, 1 for proceedings articles, 1 for websites. In the abstract, refer to the references as follows: (1), (2), (3) and use this form:
    • Murphy et al. BJU Int 2005; 95 27-30

Download template

Submission guidelines:

Abstracts must be submitted as a Word file via the online submission form.
You can submit several abstracts at the same time and/or add abstracts later on.
Click on the link below to start and create a profile.

Fill out your personal data and go through the submission procedure.
Your abstract(s) is/are only uploaded successfully when you receive an automatic reply confirming your submission(s).

IMPORTANT: The uploaded Word file(s) must contain Title, authors & affiliations and the actual abstract.

Please read the author instructions carefully before submitting your abstract(s).

Click here for step by step guidance through the online submission procedure.

Please note that the presenting author of each accepted abstract has to register for the conference. A presenting author is the underlined author and doesn’t need to be the first or last author.

Studies submitted should not have been presented at a national or international meeting prior to the 2024 ICARE Conference. Abstracts submitted should adhere strictly to the format guidelines. The abstract must include results of the study. Incomplete abstracts or failure to follow the format will lead to rejections of the paper without review.

Each abstract will be blinded and evaluated by members of the scientific committees and scored based on design, originality, and relevance to the field. The abstracts will be ranked according to score and selected for presentation in the session requested, based on available space. The scientific committees will try to accommodate your abstract according to your wishes, however the committee reserves the right to change the form of presentation in order to optimize the scientific programme.

The author submitting the proposal will be the person with whom all correspondence takes place. In case of multiple authorship, each author should have generated a part of the intellectual content of the manuscript and should agree with all interpretations and conclusions.

We expect presentations and attendees to promote an environment conducive to diversity, equity, and inclusion. Please make sure that all of the studies presented at ICARE comply with the animal welfare and ethics regulations that apply to the research being done in the respective area of the world where the studies were performed. Authors may need to prove animal welfare permission numbers / ethical committee decisions during the review process.